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Simple Office Calendar 365 Tips – zimo News

Microsoft offers customizable calendars as part of its suite of Microsoft 365 apps. Calendar includes features such as alerts, notifications, sharing, and syncing with other programs. The fastest way to better organize your work and social calendars is to use Outlook email where your Office digital calendar resides.

Office Calendar offers many features, many of which little-known featuresto help you get the most out of your plan. Here are some simple but useful tips for using the Office Calendar.

Create multiple calendars

Sometimes it’s best if you’re juggling work, friends, and family Separate professional and personal schedules in your desktop calendar. The app lets you create separate calendars for personal and business use. You can then display them side by side or together to coordinate your schedule. For example, you may want to separate your work schedule from the minor league team you coach. But later you can watch them together to plan your week.

Creating a calendar in the Office Calendar app is easy. In the app’s Home tab, click the Add Calendar tab in the ribbon at the top of the page. Then, in the drop-down list, select Create a new blank calendar. You can name the calendar in the Create New Folder dialog box and click OK. The calendar will appear in the “My Calendars” section on the left side of the app.

View multiple calendars at once

After you’ve created multiple calendars for work, play, and home, you can choose how to view them in Office Calendar. The app allows side-by-side and hybrid views, consolidating calendars in one place. This shows all events on all calendars.

Here’s how to view multiple calendars:

First, find the “My Calendars” section to the left of the calendar. You can then check the box next to the calendar to show what you want to see. You can click on a calendar or check the box to view all calendars at the same time. After verification, your calendars will first appear side by side. This is the default view, but you can right-click and choose Overlay. This combines the appearance of multiple calendars into a single space that you can view.

The app color-codes the different calendars, allowing you to differentiate each calendar’s events. Additionally, you can remove the calendar overlay by right-clicking again and selecting “Overlay” again to return to the default view.

Share your calendar

Another key feature of Office Calendar is the ability to Share your calendar with others. You can choose to allow others to view or edit your calendar. Here’s how to use the share feature.

First, from the Office Calendar application on the desktop, select the Shared Calendar option located in the Home tab ribbon. Then, select the calendar you want to share from the drop-down menu. Next, find the Calendar Properties dialog and click Add. This allows you to search for contacts to share your calendar with and add them. Here you can choose the permissions you want to give your contacts when sharing your calendar. For example, you can select “Can see when I’m busy” to view a meeting or event without revealing any details. Other options include “Can view all details” or “Can edit”.

After selecting permissions, click OK to share the calendar with your contacts. To share your calendar using Outlook web-based, first click Share in the upper right corner of the web page. Then enter the email address of the contact you want to send the calendar to. Then, in the drop-down menu, you can select the permissions you want to give your contacts and click Share.

Personalize your calendar

You can make your Office Calendar unique by offering a variety of features. For example, you can choose how your calendar is displayed. Options include viewing by work week, showing different work hours, or viewing by month. You can even give the calendar your own color.

Here are some easy-to-use options to personalize your calendar:

Use Calendar settings in the Outlook desktop app. Click File, and then select Options from the menu. Click Calendar in the left panel of the Outlook Options dialog menu, click Calendar in the left panel. After making changes to the selected options, click OK.

Sync other calendars with Office Calendar

Another feature of Office Calendar is the ability to link to other calendars so that when changes are made in one, they appear in all of them. For example, when you link Google Calendar to Outlook, changes made to Google Calendar will be updated in your Outlook Calendar. vice versa. Changes made to Outlook will appear in Google Calendar. All you need to do is subscribe to Google Calendar in the Outlook app. This will ensure that both calendars are kept up to date. This real-time update does not occur if you only import Google Calendar into Outlook. In this case, the calendar is static and does not update with changes.

Here’s how to sync your calendars by subscribing to Google Calendar in the Outlook desktop app. First, open Google Calendar. Find the three dots in the left and right panes of the timeline. Click on it and select “Settings and Sharing”. In this menu, select “Integrated Calendar” and search for “secret address in iCal format”. To the right of “Secret address in iCal format”, click “Copy”, and then click “OK” in the pop-up message.

Then go to Outlook Calendar on the desktop. Click Add Calendar at the top of the Home tab. Select “From Internet” from the drop-down menu. Paste the link you copied from Google Calendar into the box and click OK. In the Subscription Options box, you can name your calendar and click OK.

Sync your iOS calendar

You can also add calendars from your iPhone or iPad to your Office Calendar.Your Office Calendar will update based on your changes Calendar on iPhone or iPad. However, when you make changes to Outlook calendars, they do not appear on Apple devices. It’s not the same as syncing with Google, but it keeps your Office Calendar up to date.

Here’s how to take advantage of this feature:

First, open your iCloud Calendar page on the web. This stores your calendar from your Apple device. Once there, click the Stream icon to the right of the timeline in the left pane. Then “Calendar Sharing” will appear. Click the box next to “Public Calendar” and then click “Copy Link” under the URL that appears below the box. Finally, click OK to close the popup.

Next, go to Office Calendar on your desktop. Click Add Calendar in the Home tab of the ribbon. Select “From Internet” from the drop-down menu. Paste the copied URL into the box and click OK. Next, click Yes to confirm that you want to subscribe to updates made to the iOS Calendar. This allows changes made to the iPhone or iPad calendar to appear in the Office Calendar. However, it does not show Office Calendar changes on Apple devices.

This article was originally published here.


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